In the face of ample evidence that, despite the growing focus on change management as a resource, about 70 percent of change initiatives fail, understanding what’s really driving resistance can be the key to designing and deploying change plans that will deliver sustainable, beneficial change for organizations.

That’s easier said than done. It’s great to recognize a less-than-enthusiastic stakeholder, but if you take her reasons at face value, you may miss the issues that could torpedo your project later. So how do you gain confidence that you understand the real positions of stakeholders and are getting to the core of their resistance?

First, understand that resistance isn’t inherently bad. Human brains are preprogrammed to see change as a threat,[1] so the natural reaction is to resist it, even when the change is good.

We once implemented a new bonus scheme that paid out more money and reached more people. We believed employees across the organization would love the opportunity to be rewarded more generously, and by and large they were. But the new incentive scheme did not create quite the buzz we had anticipated. Many probing conversations later, we discovered that, because we had changed the date of the bonus payout, we had limited the options for investing bonus monies under U.K. taxation laws. Lesson learned—there’s always a downside for someone, no matter how positive the change. So do assume resistance, but don’t assume negative intent.

Second, it’s important to quantify whether the resistance is related to the change itself or to the way it is being implemented. In the example above, most people supported the scheme itself—even though it included raised performance targets. The change to the payout date that created the negative reaction was simple to remedy once we understood it. But we wouldn’t have been able to make this important change to the payout date had we not taken the trouble to probe the causes for the presenting lack of enthusiasm.

Framing Questions

Interviewing stakeholders using a framework of five question types derived from Socratic questioning technique [2] can help consultants to truly understand what stakeholders really think about a change initiative (Figure 1):

Clarification questions are designed to create a detailed understanding of what stakeholders think.

Assumption questions go one level deeper to uncover why stakeholders have these ideas.

Reason and Evidence questions help us to focus colleagues on facts rather than perceptions.

Implication and Consequence questions generate an exploration of probabilities and possibilities, allowing us to embrace solutions.

Viewpoint and Perspective questions help us to walk in other people’s shoes, bringing richness to the whole discussion and helping us to craft solutions that can work for the majority.

Question Type Example
Clarification
  • What do you mean by…?
  • What do you think is the main issue?
  • Could you give me an example of how this will impact?
  • Can you expand on ……further?
  • Why is this question about this issue important?
  • Why do you think that?
  • Does this question about this issue lead to other important issues and questions?
Clarification
  • What assumptions are you making about this issue / this change?
  • What would lead someone to make this assumption?
  • What are we assuming here?
  • What could we assume instead?
  • You seem to be assuming ……..; do I understand that correctly?
Reason and Evidence
  • What would be an example of this impact/concern/issue?
  • Why do you think that this is true?
  • What other information do we need to analyse this impact/concern/issue?
  • Could you explain your reasoning to me?
  • How did you come to this conclusion?
  • Is there reason to doubt that evidence?
  • What led you to that belief?
  • Is this your idea or did you hear it elsewhere?
  • Have you always felt this way?
  • What, in particular, has influenced your opinion on this?
Implication and Consequence
  • What effect would that have?
  • On a scale of 1-10 how likely is that to really happen?
  • What alternative is there?
  • How would you mitigate that effect?
  • If that happened what else might happen as a result?
Viewpoint and Perspective?
  • How would others respond to this question / concern / issue?
  • How could you answer the objection that…would make?
  • What might someone who believed…to be true think?
  • What alternatives are there?
  • How else could you look at this issue / concern?
  • What would you need to know to be able to do that?

This disciplined, systemic approach helps change consultants explore complex ideas, reveal issues and problems, uncover assumptions, increase understanding, and develop relevant, practical solutions.

In addition to the insights we can gain into stakeholders thinking, this approach also deepens engagement with the organization and its leaders by offering a listening environment in which people can really be heard. In my experience, most individuals are keen to support their employers and want their businesses to do well. Using Socratic questioning techniques to facilitate deeper understanding of the proposed change for employees and change practitioners alike creates exceptional levels of buy-in and alignment.

Karan Paige is a senior change executive who works at C-Suite-level supporting organizations in times of turbulence, opportunity, and change. She has helped hundreds of businesses deliver quantifiable and sustainable benefits from their change programs and is much sought as a leadership coach specializing in transformation.


References:
1.Hilary Scarlett, Neuroscience for Organizational Change, 2016.
2. Richard Paul and Linda Elder, The Thinker’s Guide to the Art of Socratic Questioning, Foundation for Critical thinking, 2006.